What's your unconventional productivity hack/tool

As much as I can, I will use analog tools instead of digital.

I keep a paper agenda.
My to-do is paper too.
I draft all my papers longhand.
I sketch using pen and paper.
I do all me y research using an analog Zettelkasten (a fancy word to designate a large pile of index cards stored in boxes). I've tried using the digital modernized version of that Zettelkasten (a concept that was formalized between the 1960-90s) using an app like Obsidian but it absolutely did not work for me. Paper suits me best.

No notifications, no update/upgrade, no recharging, no bugs and no temptation to go check something online every few seconds. 100% focus.

I'm not saying that analog is better than digital, just that it works best for me and since the better I work the faster I do the work and the less I have to work. The happier I am ;)

Wow!

I agree with all your bullet points except the last one.

How do you store and search a paper Zettlekasten? How do you update it?

I use obsidian for that and I am not sure a paper version would be economically sane for me. I would need tons of probably expensive small papers and one of those beautiful drawers furniture they used in the 60s.

Congratulations this is impressive.
- First, thx.
  
  Then, to answer your questions:
  
  The Zettelkasten was devised to be constantly updated and searched and linked, be it analog or digital. My index is the key entry point, next to the my many bibliographical and authors cards and then I simply follow the links from one card to the other(s).
  
  I can easily update any entry by adding more cards to it, with a sub-digit ID linking it to its parent.
  
  I'm not a huge fan of videos, but you could do worse (much worse) than watch a few on Scott Scheper's channel (https://www.youtube.com/@scottscheper/videos) the only real downside imho, beside the sheer amount of videos, is how much he insists on being hostile to digital. Even though I'm an analog user myself I find his constant attacks tiring (not necessarily all wrong, but tiring) and counter-productive. The same with his book (a really excellent understanding of what an analog Zettel is and how one could use it, with way too much anti-digital remarks). A more neutral and not less interesting reading would be Bob Doto 'A system for writing' (https://bobdoto.computer/) — reading it this very moment and not yet finished, but I like what I've been reading so far. The kind of book I would likely offer to a newcomer.
  
  As for cost. There are many options to reduce it to barely nothing (say, much less than the cost of a cloud subscription to host your files for a few decades):
  
  You may not use index cards but standard paper. Much cheaper. And it has another advantage: it will eat less space in your boxes since standard paper is thinner than index cards. For years, I was reusing the back of letters and documents, the back of my drafts and so on I cut to size (A6, aka 4x6 in the USA). I made thousands of cards for cheap, if not for free. My only expense was to buy a (used, cheap) office paper cutter (one of those guillotine-like thingy with a large blade that can easily cut 20+ sheets at once). So it was really quick and neat to make a bunch of new 'cards' from my recycled A4 sheets.
  
  You may buy index cards in bulk or even second hand. I've recently purchased 10.000 A6 (4x6) cards brand new still wrapped in packs of 100 from a shop that was closing down for less than... 40$, shipping included.
  
  For storage, I have yet to find a decent filing cabinet. Living in France, I don't have access to the variety of new cabinets you have in the USA, or only at absurdly expensive prices. And used 4x6 filing cabinets are not that common. So, for the most part I've been using a (high tech) mix of shoe boxes (they work surprisingly well) and of those office index card boxes (plastic or metal boxes with a removable lid and optional separators). Both are ugly as fuck, that's for sure, but at least they do their job. One day, hopefully, I will get my hand on one of those nice and well-made cabinet :p
  
  Edit: typos (part thx to Apple's autocorrect moronic decisions, part because I just suck at English ;)
Analog Zettelkasten! You're rad.
You have sent me down a mad rabbit hole, my friend. Thank you!
- You're welcome ;)
  
  If you decide to give a try to a Zettelkasten and if I was to share a single advice it would be to keep it simple. Ignore all subtleties, you will know it when you need them.
Once I got the right configuration on Obsidian, I like it. I had already embraced markdown beforehand, so "fixing" it to work properly was an immediate requirement or I wasn't using it. It only took 2-3 plugins and a small custom css file. I don't need an editor hiding the markdown syntax or anything other than a mono spaced font.

I get that paper thing. I just lose it eventually. Go go ADHD.

Close outlook and have a teams call with yourself while presenting your screen.

Windows will go into DND mode and not distract you.

I cannot wrap my head around what that accomplishes any different than just setting DND, which isn’t hard.
- People ignore DND statuses. Regular DND means you are online and will still get a notification because win11 doesn't take no for any answer.
  
  This way it shows you are busy and if someone messages you you don't get a sound or popup because you are presenting your screen.

I close the company-mandated interruption generator and only check my email hourly.

I would love to do that, but then I'd probably get fired.
Email is the scourge of the modern office environment.

The senior execs are always braying about more productivity but refuse to turn off the pipeline blocker that is email notifications. (Honestly I think it's a control issue.)

If it's so urgent that it requires an immediate response, it should be an in person visit or phone call.

If not, let people get to it when they're ready, and accept the fact that it's not urgent.

Sometimes I swear half the fucking office building is just sitting at their desks repeatedly hitting refresh on outlook waiting for the other half to get back to them.

Anyone who wants to know how to deal with emails properly should read Getting Things Done by Dave Allen. It's the reason why I (used to) get to go home on time every day while my colleagues grumbled about all the shit they hadn't done yet (while still completing my full workload).

When I found that book, my workload didn't change but my stress went waaaay down.
- Since I refuse to have Teams and Outlook start on boot, I may have accidentally forgotten to open my email for 6 weeks... Most people just send me a message on Teams anyways.
  
  Also, spam from HR. I am sorry, but your bullshit emails on senseless activities is not being read and immediately binned. The amount of spam emails I get from people in the company is astounding. At my old job I may have taken great joy in reporting each one of them as spam out of spite.
- Wait who refreshes outlook manually?? My emails usually pop up within 15 seconds of getting a notification on my phone

Do the hardest, most disliked stuff first. Once it's out of the way, everything else is cake.

This sounds kinda lame, but I create a list of things that absolutely must be done that day to stay on track with my projects. I leave when I'm done (early if I'm fast, late if I'm slow). It creates motivation to do my work efficiently and effectively (don't want to have to redo anything tomorrow!).

It’s not lame. I do something similar as a branch manager.

Getting good sleep, taking walks, and staying hydrated, three things that would help people if only they did it regularly.

Structured brainstorming has helped me a lot. I have ideas for specific protects at completely random and arbitrary times, and they disappear if I don't immediately lay them out. By adding a mind mapping app (MindNode, iOS) on my phone, I can quickly add new thoughts and ideas to my outline of a project in a way that's easy to follow later, and I'm not wasting near as much of the time when I can actually sit down and work on trying to reconstruct those random thoughts.

I've done similar with my nonfiction reading. MarginNote also allows me to turn quotes and blurbs into mind maps quickly and easily, so I'm able to more quickly retrieve information when I want it.

is there an android alternative, as that sounds pretty cool
- If you search mind map, you should be able to find a variety of options. I can't vouch for one specifically.
  
  I did look to see if there was a multi platform app that similarly met my needs like MarginNote (to use with my ereader), but I wasn't able to find anything I didn't consider a meaningful downgrade. There are a lot of note taking apps out there, but none of them seem to work well as both readers and notes simultaneously. I haven't done a deep dive yet, but there were a lot of "there's not a good comparison" in other threads on it.
  
  Edit: switched to the "framework mode" and showing the early version of working through marking the book up for real instead of the last version. The same thing can be switched to a mindmap with one click, but this feels better for this content:
  
  I won't show the content of any of it, but just to show the widget and that I actually do use the mind mapping for random projects that may or may not go anywhere:

I write myself little lists of tasks, even when I'm entirely clear on what needs to be done. It may not feel like a hack, but it sure works like one for me - it's a simple habit that makes a dramatic impact on the flow of my day.

Advantages I notice:

mental shift in the perceived effort - instead of a full day of indeterminate stuff, instead it feels like a list of small things
provides clear places for breaks (which also provides an easy way to say "I'd like to do X to relax a bit, but I need to get Y small thing done first")
helps me avoid getting distracted and working on something low priority
makes it clear what's getting done (one less cognitive task, also harder to miss items) and kinda fosters a sense of satisfaction as I go

I dunno, really feels silly that it makes such a big difference, but here we are. I don't do it every day by any means (overdoing it "roboticizes" life to an unpleasant degree), but I use it most work days at least, and sometimes to keep up with chores and personal life stuff when I get real busy.

I think this actually a form of mental rehearsal

Reminds me of Psycho-Cybernetics

I have ADHD, and if I really need to complete something I've been putting off for a long time, I will set a timer with barely enough time to finish it.

I have this nagging task on the computer? 5 mins, no excuses. Gotta cook real bad so I'm not eating junk food for like a week straight? Easy, quick recipe, 30 mins.

It works really well, but be warned not to use it very frequently. It can burn you out if overused.

I've been into typewriters for a while which is a good way to write distraction free, but also have gotten into older word processing devices and electronics.

Alphasmart devices and Palm PDAs are great ways to write distraction free but also with some of the convenience of word processing.

Canon StarWriter!
- Indeed. But I will remain on the older computer-less models. My latest acquisition is a Typestar 220, that is a replacing another but worse Typestar. Loving it ;)

I lowered my sights to mediocrity level. Now I am extremely driven, because my goals are actually believable to me. I can see my progress toward them each day, and it keeps me super motivated.

I spent a good couple months noting what processes took me too long to do and took me away from watching YouTube. The. I wrote a simple program that one click automates the tasks I need for the situation at hand. Now if I get the call to fix something, I click one button and turn my chair back to scrolling

From the book algorithms to live by

I check my work and personal emails once per day. Work ones are usually all just hr spam, sometimes something I need to know about in advance but it's rare. Personal I would check less often but if I get any emails about attempts to access accounts, job interviews, etc it's nice to be semi up to date. I also only open physical mail once per month, unless it's something that is urgent (almost never) l

I also get through my sprint jira tickets in order from fastest to slowest (assuming all have similar priority) to take advantage of something called 2 machine scheduling. It decreases the overall wait time for the tickets. If I do a 2 day task then a 1 day task, the wait on the 2 day task is 2 days and the 1 day task is 3 days, so 5 days of wait total, in the other order 2 day task has 1 day of wait, 2 day task has 3 days for 4 days total. It honestly doesn't change a whole lot, but it allows whoever needs to QA my tasks to get started faster and have stuff to do while I'm working too rather than extra downtime (normally not an issue because the department I'm doing a lot of work for currently is over 2 weeks behind though)

Loved that book

Filters to delete bullshit work emails like internal message board nonsense.

ephedrine