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Ask Lemmy @lemmy.world cheese_greater @lemmy.world

What's your unconventional productivity hack/tool

I'm rediscovering the use of a blue SAD light for productive works/study time.

Also Newton's cradle is good for setting a beat

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  • As much as I can, I will use analog tools instead of digital.

    • I keep a paper agenda.
    • My to-do is paper too.
    • I draft all my papers longhand.
    • I sketch using pen and paper.
    • I do all me y research using an analog Zettelkasten (a fancy word to designate a large pile of index cards stored in boxes). I've tried using the digital modernized version of that Zettelkasten (a concept that was formalized between the 1960-90s) using an app like Obsidian but it absolutely did not work for me. Paper suits me best.

    No notifications, no update/upgrade, no recharging, no bugs and no temptation to go check something online every few seconds. 100% focus.

    I'm not saying that analog is better than digital, just that it works best for me and since the better I work the faster I do the work and the less I have to work. The happier I am ;)

    • Wow!

      I agree with all your bullet points except the last one.

      How do you store and search a paper Zettlekasten? How do you update it?

      I use obsidian for that and I am not sure a paper version would be economically sane for me. I would need tons of probably expensive small papers and one of those beautiful drawers furniture they used in the 60s.

      Congratulations this is impressive.

      • First, thx.

        Then, to answer your questions:

        The Zettelkasten was devised to be constantly updated and searched and linked, be it analog or digital. My index is the key entry point, next to the my many bibliographical and authors cards and then I simply follow the links from one card to the other(s).

        I can easily update any entry by adding more cards to it, with a sub-digit ID linking it to its parent.

        I'm not a huge fan of videos, but you could do worse (much worse) than watch a few on Scott Scheper's channel (https://www.youtube.com/@scottscheper/videos) the only real downside imho, beside the sheer amount of videos, is how much he insists on being hostile to digital. Even though I'm an analog user myself I find his constant attacks tiring (not necessarily all wrong, but tiring) and counter-productive. The same with his book (a really excellent understanding of what an analog Zettel is and how one could use it, with way too much anti-digital remarks). A more neutral and not less interesting reading would be Bob Doto 'A system for writing' (https://bobdoto.computer/) — reading it this very moment and not yet finished, but I like what I've been reading so far. The kind of book I would likely offer to a newcomer.

        As for cost. There are many options to reduce it to barely nothing (say, much less than the cost of a cloud subscription to host your files for a few decades):

        • You may not use index cards but standard paper. Much cheaper. And it has another advantage: it will eat less space in your boxes since standard paper is thinner than index cards. For years, I was reusing the back of letters and documents, the back of my drafts and so on I cut to size (A6, aka 4x6 in the USA). I made thousands of cards for cheap, if not for free. My only expense was to buy a (used, cheap) office paper cutter (one of those guillotine-like thingy with a large blade that can easily cut 20+ sheets at once). So it was really quick and neat to make a bunch of new 'cards' from my recycled A4 sheets.
        • You may buy index cards in bulk or even second hand. I've recently purchased 10.000 A6 (4x6) cards brand new still wrapped in packs of 100 from a shop that was closing down for less than... 40$, shipping included.

        For storage, I have yet to find a decent filing cabinet. Living in France, I don't have access to the variety of new cabinets you have in the USA, or only at absurdly expensive prices. And used 4x6 filing cabinets are not that common. So, for the most part I've been using a (high tech) mix of shoe boxes (they work surprisingly well) and of those office index card boxes (plastic or metal boxes with a removable lid and optional separators). Both are ugly as fuck, that's for sure, but at least they do their job. One day, hopefully, I will get my hand on one of those nice and well-made cabinet :p

        Edit: typos (part thx to Apple's autocorrect moronic decisions, part because I just suck at English ;)

    • You have sent me down a mad rabbit hole, my friend. Thank you!

      • You're welcome ;)

        If you decide to give a try to a Zettelkasten and if I was to share a single advice it would be to keep it simple. Ignore all subtleties, you will know it when you need them.

        • I've started on obsidian and already I can see the benefit. I only wish I knew about zettelkasten back in University; it would have made my life so much easier!

          • Yep, it would have helped a lot. Back when I was in university, we did not even had a single note-taking/research course. We had to figure it out by ourselves, which i know a lot of my fellow students did not bother doing.

            As for Obsidian, do not hesitate to share a few insights as I have yet to see how it can help me better than paper does. I mean, beside a faster search inside my notes (which is not what matters the most to me). For example, the fact I cannot manually/freely reorder my notes, in a note-taking app, is beyond me and it's something I do all the time with my slip of papers. But I'm also willing to admit I'm missing out on something important.

            • I chose obsidian for two basic reasons 1. Easy backups and 2. No physical storage space required. Those are really the biggest bonuses, especially the backups, using the 3-2-1 rule. If I'm going to invest in this system I want to make sure it won't just disappear one day, and with obsidian (or other zettelkasten programs) I can automate that process.

              If those things aren't an issue for you then I would recommend that you stick with what you know. Yes, there are lots of fancy things you can do with plugins and so forth on the computer, but the system was designed to work with paper, so I don't see why you can't stick with that, if it's what you prefer.

              Plus, the time cost of switching may not be worth it if you already have an extensive system in place.

              I'm still not 100% sure I'm doing it right but it has definitely helped me organise and refine what's in my head and see connections and possibilities that I didn't see before, which makes me happy 😊

              I might look up some tutorials next, but I don't want to overcomplicate things. With any system there's a point where you end up spending more time fussing with the scaffolding rather than just building the building, if you know what I mean.

            • Oh, one other thing; I love the idea of having physical papers that I can spread out on my desk and re-order and play around with, but when you put them back in the boxes, how do you do it? Do you put them in chronological or alphabetical order? And when you want to find one again, do you have to search through hundreds of cards just to find the right one?

              • when you put them back in the boxes, how do you do it? Do you put them in chronological or alphabetical order?

                Each card as a unique ID (it can take any form you fancy but it has to be unique) and I simply put each card back at its place following that ID, no matter the content of the card. What matters is the info you associate to each card, using its ID as a reference, in your index.

                The index is a pile of cards alphabetically ordered that contain a list of keywords. Each keyword will then a have list of pointers to cards IDs and to other index entries to find any related content.

                (For example in the D section of my index I will have a 'Dinosaur' entry and in my T section I will have a 'T-rex' entry. The Dinosaur index may points me to, say, the 222.1.1.10B card (in which I've written stuff about the latest attempts in recreating living dinosaurs) and to the 421.1 card (in which I have a few notes on my last visit at the natural history museum, where there are those great dinosaur fossils). It will also have refs telling me to go check the 'T-rex' and the 'Diplodocus' and so on index entries for more related cards, as well as say the 'Meteor' and 'Species (extinction)' entries.)

                Using the index is akin to using Cmd/Ctrl+F to do a search on text: fast and almost instantaneous. This index is really the key to my Zettel.

                Each of the card the index would have suggested I read may itself contain refs to other cards. Like you would have internal links between cards, using Obsidian.

                Finally, I have my bibliographical references, an alphabetically-ordered series of cards. Those allow me to quickly find notes from any book and author I’ve read and to reference back to it, using its own unique ID. This also helps a lot when I’m reading to quickly take notes (on blank index cards, with that unique book ID written in one corner). So, while I’m reading it barely takes seconds to write down whatever idea or keyword I want to be able to find later on, plus the corresponding page number in the book. No need to reference the book itself, no need to write long comments or explanations (those will, or will not go later on in my main Zettelkasten cards, when I’m reviewing my reading notes) it’s really all about quickly jotting down a word or two + a page number, which saves a lot of time.

                And when you want to find one again, do you have to search through hundreds of cards just to find the right one?

                I use the index or the bibliographical refs, depending if I’m searching for an idea or a keyword in general or for some specific book annotations or author. Those point me to all relevant cards in my Zettelkasten. And like I told you each card can then also point me to other relevant/interesting cards on its own.

                That said, at times I’ll randomly pick some cards and browse through them (just as a way to ’thought-provoke’ my own brain with random ideas and notions).

                Regarding your first comment:

                1. Easy backups

                I take pictures with my iPhone of all new cards from that day, those photos are then automatically converted by the scanning app into a PDF and saved to my iCloud storage, it’s real quick. All my iCloud being regularly and automatically backed-up on external drives.

                The app I use is ‘Scanner Pro’ by Readdle (I purchased the license many years ago and the scanner still works perfectly with the latest iOS). It’s very simple aka quick to use, it does an impressive job at auto straighten the card no matter how poorly I present it to the camera, then it creates a PDF with all the day worth of images and then save it to iCloud, all by itself.

                1. No physical storage space required.

                It’s not really an issue for me as my Zettel is not that large. That said, it does take space but I can use it without a computer/screen (which also takes space)… and for storage, old shoe boxes don’t cost much ;)

                I might look up some tutorials next, but I don’t want to overcomplicate things. With any system there’s a point where you end up spending more time fussing with the scaffolding rather than just building the building, if you know what I mean.

                100% agreed. If it works well enough, then it’s all one needs.

                Watching a few videos to better understand the appeal of a digital Zettel myself, I realized it was something many ‘new’ users were not aware of and also something way too many video creators were not worrying enough about.

                I mean, some of those videos are very well made but they’re also mostly empty chatting and/or trying to chase a unicorn by focusing on what to me seemed like insignificant details or an unrealistic desire for perfection. Doing so, they spend a lot of their time and energy, and a lot of their viewer’s time and energy too.

                I do understand keeping the user watching as many videos as possible, for as long as possible, is the entire business model of making video on YouTube (more talking + more videos = more watching time = more ads viewed = more money) but as a user I don’t think it’s worth my time and efforts so I don’t watch them ;)

    • Analog Zettelkasten! You're rad.

    • Once I got the right configuration on Obsidian, I like it. I had already embraced markdown beforehand, so "fixing" it to work properly was an immediate requirement or I wasn't using it. It only took 2-3 plugins and a small custom css file. I don't need an editor hiding the markdown syntax or anything other than a mono spaced font.

      I get that paper thing. I just lose it eventually. Go go ADHD.

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